10 Best Project Scheduling Software of 2023

monday work management: Best for teams of all skill levels

monday work management is one of the most popular project management scheduling tools today, and it’s easy to see why. It has an attractive interface and is easy to use while offering a wide array of features. This balance between user-friendliness and technical ability makes it an ideal choice for teams with users of varying experience levels.

monday work management’s accessibility and price make it one of the best project management applications. Multiple automation and collaborative features help you keep your team on track and find bottlenecks in minimal time. If there’s one thing holding it back, it’s that some users say its pricing progression can be confusing.

Why we chose monday

monday work management comes with a list of features and is one of the most robust project scheduling tools currently available. The user-friendly interface makes it possible for a team, small or large, to integrate the software into its process with little to no hassle. Multiple integrations and customization features allow project managers to make monday as complex or simple as they like to best fit their project workflow.

Pricing

• Individual: No cost for two users.
• Basic: $8 per user per month, billed annually; or $10 per user, billed monthly.
• Standard: $10 per user per month, billed annually; or $12 per user, billed monthly.
• Pro: $16 per user per month, billed annually; or $20 per user, billed monthly.
• Enterprise: Contact monday work management for pricing.

Features

• Real-time collaboration: monday work management offers one shared workspace, so team members are always connected.
• Multiple project views: monday work management allows managers to track all projects in one place and delegate tasks as needed.
• Integrations: monday work management integrates with many popular apps like Slack and Google Drive for a unified project management platform.

Integrations

• Slack: Receive real-time notifications and updates on projects.
• Jira: Stay connected to development workflows and track issues and bugs.
• Google Workspace: Access and incorporate all of Google’s suite of software, such as Docs and Sheets.

Pros

• Easy to use.
• Feature-rich.
• Many third-party integrations.
• Highly collaborative.

Cons

• Limited free plan.
• Feature availability between payment tiers can be confusing.

For more information, read the full monday work management review.

Notion: Best for remote teams

Notion aims to put everything you need for managing remote teams under one umbrella. On top of basic scheduling features, you can create lists full of notes, links and documents to help team members in different areas work together.

You can set up recurring tasks, set reminders, add labels and more to streamline schedule management. Some features you’d find on other apps, like Gantt charts, are possible on the platform; but you’ll have to do some more work to set them up. However, Notion remains an overall easy-to-use, accessible solution.

Why we chose Notion

Notion’s versatility makes it a platform that teams of all sizes can utilize to better plan, schedule and organize workflows. The database-like structure makes it easier for users to assign tasks, set deadlines and provide comments. Team members can conveniently attach files, documents and other resources in Notion for an easy-to-access database.

Pricing

• Free: No cost for unlimited blocks for individuals or a limited block trial for teams.
• Plus: $8 per user per month, billed annually; or $10 per user, billed monthly.
• Business: $15 per user per month, billed annually; or $18 per user, billed monthly.
• Enterprise: Contact Notion for pricing.

Features

• Extensive note-taking: Notion is known for its note-taking and organizing capabilities, which transfer into its project management solution.
• Creative workflow templates: Workflow templates in Notion allow for organized and structured workflows.
• Recurring tasks and reminders: Notion’s recurring tasks and reminders ensure that important tasks and dates are always at the forefront.
• AI assistant: Notion AI can automate tasks, improve writing and provide creative suggestions.

Integrations

• Asana: Bring in tasks to Notion to get regular updates on projects from different teams.
• Dovetail: View customer insights, data and projects directly in Notion.
• Make: Build, design and automate workflows.

Pros

• One of the most affordable scheduling solutions.
• Easy to provide extensive information to remote teams.
• Easy collaboration.

Cons

• Some tools require more manual input than other options.
• Switching between projects can be difficult.

For more information, read the full Notion review.

TeamGantt: Best for large teams

As its name implies, TeamGantt focuses on Gantt charts, making it easy to get an overall picture of project timelines. These allow for easy tracking of tasks and sub-tasks, and the platform also has places to keep all your communication and documents together for higher efficiency.

TeamGantt is entirely cloud-based and has a dedicated mobile app to make it more accessible. Unlike most project management scheduling software, it charges by manager, not by user, which can keep costs low for larger teams. It’s also remarkably easy to use, but it’s not as feature-rich as other options.

Why we chose TeamGantt

TeamGantt’s chart visualization makes it easier for project managers to plan, schedule and track tasks. By setting milestones and timelines, teams can accurately work towards project completion in an easy-to-follow manner. The simple drag-and-drop interface allows for easy scheduling adjustment, which is ideal for more dynamic workflows.

Pricing

• Free: No cost for one manager.
• Lite: $19 per month per manager, billed annually; or $24 per user, billed monthly.
• Pro: $49 per month per manager, billed annually; or $59 per user, billed monthly.
• Enterprise: $99 per manager per month for monthly and annual billing options.

Features

• Pay per project manager: Pricing tiers are based on the number of managers accessing the platform instead of individual users.
• Drag-and-drop interface: Managers are able to quickly and easily adjust tasks and due dates.
• Time-tracking: TeamGantt will automatically track how much time is spent on a project, so you don’t have to track it yourself.
• Planned versus actual timeline comparison: View how on-track projects are by comparing current progress to the original timeline.

Integrations

• Trello: Connect Trello cards in a project timeline to schedule tasks.
• Dropbox: Upload and share files directly into projects and tasks.
• Zapier: Connect multiple apps to manage complex projects and sync things to one platform.

Pros

• Easy to use.
• Affordable for larger teams.
• Highly accessible.

Cons

• Limited features outside of Gantt charts.
• Free plan is highly limited.

For more information, read the full TeamGantt review.

Paymo: Best for small businesses

Paymo is designed for small businesses and freelancers, and that shows in its simplicity. Practical tools like automatic time-tracking and automated booking streamline tasks that would otherwise take a lot of time. Its colorful, blocky interface also makes it comfortable and easy to use.

Because of this focus, Paymo doesn’t have as many integrations with other apps as some more expensive options. However, it remains one of the best tools for smaller teams.

Why we chose Paymo

Paymo provides an all-in-one approach for small businesses needing a convenient environment for work scheduling and project management. The tool comes with several features to aid project managers with time tracking, scheduling and task management. Paymo’s streamlined approach to scheduling and reporting reduces scheduling issues and supports workflow efficiency.

Pricing

• Free: No cost for one user.
• Starter: $4.95 per user per month, billed annually; or $5.95 per user, billed monthly.
• Small Office: $9.95 per user per month, billed annually; or $11.95 per user, billed monthly.
• Business: $20.79 per user per month, billed annually; or $24.95 per user, billed monthly.

Features

• Automated time tracking: Built-in time-tracking tools can link time entries to current tasks.
• Automatic scheduling: Paymo will adjust due dates automatically to account for lead and lag time.
• Resource management: Managers can get a team-wide summary of team member time availability.
• Budget tracking: Paymo will allow users to set a project budget and track work-related expenses.

Integrations

• Xero: Export invoices and register payments, syncing them back to Paymo.
• JotForm: Create projects, tasks and upload files using submitted forms.
• Slack: Track work time in Paymo and stay in touch with members of your team.

Pros

• Affordable.
• Plenty of automated features.
• Attractive interface with a dedicated mobile app.

Cons

• Low storage limits.
• Few third-party integrations.

Celoxis: Best for complicated or high-uncertainty situations

Projects in the real world rarely play out as they do on paper, and Celoxis takes that into consideration. Dynamic project planning and tools like what-if analysis and risk tracking let you adapt your schedules as necessary to changing conditions.

Automated features make it even easier to adjust to unforeseen circumstances, which is ideal for industries with high volatility like construction or supply chain management. While it’s not the most user-friendly app available, it is one of the most powerful.

Why we chose Celoxis

Celoxis is designed for complex project scenarios. Its advanced scheduling tools make it ideal for intricate projects with the need for multiple steps, iterations and feedback from several team members. Interactive Gantt charts allow you to see detailed insights on schedules, task dependencies and aid in a more optimal project plan.

Pricing

• Cloud Monthly: $25 per user per month.
• Cloud Yearly: $22.50 per user per month.
• Cloud 2-Yearly: $21.25 per user per month.
• Cloud 3-Yearly: $20 per user per month.
• On Premise: Billed once; contact Celoxis for a custom quote.

Features

• Dynamic dashboards: Dashboards can be customized for different roles as well as clients to portray the most relevant information.
• Time and expense tracking: Celoxis timesheets can track time spent on projects as well as current progress on projects.
• Risk management: Celoxis allows users to assess risk throughout the project timeline.
• Automatic alerts: Important project alerts and notifications will automatically be generated.

Integrations

• Jira: Create and track issues in Jira and then connect them to tasks in Celoxis.
• Salesforce: Assign and manage customer projects.
• Okta: Save time with a password manager for all team members.

Pros

• Highly customizable.
• Many automated features.
• Integrations with apps like Salesforce and Quickbooks.
• In-depth planning features.

Cons

• Interface can be complicated.
• Expensive, especially for larger teams.

For more information, read the full Celoxis review.

Wrike: Best for versatility

Wrike claims to do it all, and it certainly has the features to back it up. The platform has more than 400 third-party integrations, and its dashboards are highly configurable.

Drag-and-drop Gantt charts, 24/7 technical support and customizable automated workflows make Wrike one of the most versatile tools available. That versatility comes at the cost of not specializing in any specific purpose, but that can be useful for teams with frequently changing needs.

Why we chose Wrike

Wrike’s collaborative features allow teams to easily create, assign and track tasks on a single platform. Through its real-time activity stream, team members constantly receive updates and information on the progress and changes made to a project. These features make it ideal for project scheduling.

Pricing

• Free: No cost for individuals and small teams just getting started.
• Team: $9.80 per user per month for two to 25 users.
• Business: $24.80 per user per month for five to 500 users.
• Enterprise: Contact Wrike for pricing.
• Pinnacle: Contact Wrike for pricing.

Features

• Drag-and-drop Gantt charts: Managers can easily and quickly adjust project timelines and view project progress.
• Built-in data security: Sensitive company data is protected with Wrike’s data security features and policies.
• Dedicated mobile and desktop apps: Mobile and desktop apps allow team members to work from anywhere.
• Cross-tagging between projects: Departmental cross-tagging in projects allows for company-wide visibility.

Integrations

• Power BI: Receive advanced analytics and reporting for projects.
• Adobe Creative Cloud: Give feedback and approval on Adobe Creative tasks.
• GitHub: Sync between GitHub and Wrike tasks for easier visibility.

Pros

• Highly customizable.
• Hundreds of integrations.
• Free tier supports more than one user.

Cons

• Upper tiers can be expensive.
• Lack of focus can inhibit teams with specific needs.

For more information, read the full Wrike review.

Kantata: Best for automation

Previously known as Mavenlink, Kantata offers a slew of automated features to streamline scheduling. This automation covers everything from resource management to expense tracking to critical path analysis.

Smaller teams may not need all of these in-depth features, but those with more complex needs can save considerable time and money.

Why we chose Kantata

Kantata is a simple-to-use software that can easily be picked up and integrated into a team of any size. The project scheduling tool is stable and gives project managers a convenient way to keep track of tasks being worked on. Users are also able to see project burn rates to gauge the progress of a project.

Pricing

Kantata doesn’t make its pricing details readily available. Those interested will need to contact Kantata’s sales team for pricing details or fill out the web form located on its pricing page.

Features

• Automated business intelligence: Built-in business intelligence tools provide important data and analysis.
• Resource forecasting: Users can manage and adjust talent availability on important projects.
• Built-in reports: Kantata’s built-in reporting provides real-time analytics on project progress.

Integrations

• HubSpot: Receive data and integrate it into tasks and project workflows.
• Quickbooks: Manage payroll and tax information within your software.
• Slack: Communicate with team members in real-time and stay up to date on projects.

Pros

• High level of automation.
• Easy-to-use calendars and Gantt charts.
• Highly configurable.
• Multiple integrations.

Cons

• Website isn’t upfront about pricing.
• No free plan.

Adobe Workfront: Best for Adobe product users

Adobe is a leader in the cloud software field, and Workfront is an excellent example of why. The platform makes collaboration easy, is fast and responsive, offers multiple customization options and integrates seamlessly with other Adobe Cloud products.

Workfront includes tools supporting a wide range of collaborative approaches, including scrum and Kanban. Similarly, it has a vast array of templates and reporting features. Navigating between all of these features can be complicated at times, though.

Why we chose Adobe Workfront

Adobe Workfront gives teams a centralized platform for project scheduling and management. Project request and approval workflows streamline projects and ensure each task is appropriately assigned and worked on. The integration with Adobe’s creative tools makes it easier for team members to collaborate on designs and other aspects of larger projects.

Pricing

Adobe Workfront does not make pricing for its Select, Prime or Ultimate plans readily available. Those interested will need to contact Adobe for pricing details.

Features

• Workflow automation: Automated workflows streamline project progress.
• Reporting dashboards: Real-time reports and dashboards offer accurate project progress tracking.
• Report templates: Templates allow for streamlined yet customized reporting.
• Scenario planning: The Scenario Planner tool updates projects using feedback to provide project guidance.

Integrations

• Salesforce: Improve sales cycle efficiency and assign customer service tasks to team members.
• Microsoft Outlook: Create emails into tasks and assign them to different team members.
• Box: Attach Box files to your projects and tasks for easier collaboration.

Pros

• Easily integrates with other Adobe apps.
• In-depth project management.
• Easy collaboration.

Cons

• No free tier.
• The learning curve can be steep.

For more information, read the full Adobe Workfront review.

Zoho Projects: Best for teams needing an all-in-one solution

Zoho Projects naturally comes with several features, such as Kanban, Gantt charts, multiple list views, timelines and more. It’s possible to easily plan and assign tasks to team members through Zoho; plus, its workflow automation features can prevent slowdowns, making things far more efficient. It’s the ideal project scheduling software for teams that regularly distribute assignments to other members.

Why we chose Zoho Projects

Zoho Projects provides an intuitive scheduling platform for teams of all sizes. Its interactive Gantt charts give project managers the ability to easily visualize schedules, identify bottlenecks and manage task dependencies. The most significant feature is its ability to interact with other Zoho applications, which creates a convenient ecosystem of tools for teams to use in all aspects of their business.

Pricing

• Free: for up to 3 users.
• Premium: $5 per user per month
• Enterprise: $10 per user per month

Features

• Custom Views: Designed to fit your project management workflow.
• Workflow Automation: With Blueprint, users can automate follow-up and hands-off tasks.
• Budgeting: Get a clear scope of your project budget in line with your current workflow.

Integrations

• Google Apps: Integrate Calendar, Spreadsheets and Drive files into your scheduling workflow.
• Microsoft Apps: Integrate Excel, SharePoint, OneDrive and other Microsoft tools into your process.
• Zoho Apps: Improve your project scheduling software by adding Analytics, Sprints and other Zoho apps to better communicate and streamline tasks.

Pros

• Custom views.
• Timers and reminders.
• Easy to use.
• Desktop, mobile and web applications available.

Cons

• Lacks reporting features.
• Can be difficult to search for tasks.
• No invoicing or billing tools are included in the software.
• No pre-loaded templates for projects

For more information, read the full Zoho Projects review.